Selecting the Report View

Use

You use the Maintain Report View and Object Key dialog box to generate the final reports for extended safety data sheets (eSDS) and control the structure and layout of the reports. You can also hide certain usages, which are then excluded from the final report.

Prerequisites

You have chosen the pushbutton with the quick info text Display eSDS on Front End – Contains Customer-/Material-Specific Data .

Note Note

This pushbutton is displayed in the report tree only if the report no longer has the Report Request status and the report template contains a repeating group with instance control.

End of the note.

Procedure

You can choose between the following report views:

Parameter value

Description of the report view

ALL

eSDS attachment with all data

NON

Main part (no eSDS attachment)

OWN

eSDS attachment with own usages

STD

eSDS attachment with standard usages

CUS

eSDS attachment with customer-specific usages

MAT

eSDS attachment with material-specific usages

In the standard system, the data is filtered according to certain characteristics of the value assignment type Use and Exposure Scenario (SAP_EHS_1027_001) when the final reports are generated. Certain output rules also apply to the individual report views.

Output Rules for the Report Views During Generation of Final Reports

You use the output rules for a report view to specify which data is included in the final report.

Note Note

The output rules for a report view always refer to the value assignment instances that contain information about usages and apply only to objects that are output using a MIC repeating group (master group with instance control) (see also Repeating Group Types ).

End of the note.

Caution Caution

These output rules cannot be used to control individual characteristics.

End of the caution.
Customer-dependentreport view:An eSDS attachment is to be created for a customer or for a customer and specific material.Choose theCustomer-Dependent:option when generating final reports

You have entered a customer number in the Customer field.

  1. The system first selects all value assignment instances with the characteristic Standard Usage = Yes, irrespective of the specified customer number.

  2. The system then selects the value assignment instances where the valuated characteristic Customer matches the specified customer number.

  3. If the value assignment instances read in step 2 also contain the

    • characteristic Output Control = Replaces Standard Usage , the data for the value assignment instances with the characteristic Standard Usage = Yes is rejected. Only customer-specific data is included in the eSDS.

    • characteristic Output Control = No Data , the eSDS contains the data for these value assignment instances in addition to all value assignment instances with the characteristic Standard Usage = Yes .

In the input parameters for the report view, you have entered a customer number in the Customer field and a material number in the Material field.

  1. The system first selects all value assignment instances with the characteristic Standard Usage = Yes, irrespective of the specified customer number and specified material number.

  2. The system then selects the value assignment instances where the Customer and/or Material characteristic has been assigned a value. The customer number and/or material number specified here must match the data in the input parameter for the report view. If the characteristic Output Control = Replaces Standard Usage is also specified, the data for the value assignment instances with the characteristic Standard Usage = Yes is rejected.

If the characteristic Output Control = Replaces Standard Usage is specified, the following output rules also apply to the Customer-Specific report view (with customer and material details):

  1. The system selects all value assignment instances in which only the Material characteristic has been assigned a value. The material number specified here must match the material number in the input parameter for the report view. These value assignment instances are output on the eSDS.

  2. The system selects all value assignment instances in which only the Customer characteristic has been assigned a value. The customer number specified here must match the customer number in the input parameter for the report view. These value assignment instances are output on the eSDS in addition to the value assignment instances with the valuated Material characteristic from step 1.

  3. If both the Material and Customer characteristics are assigned a value in a value assignment instance and if the information about the material and customer match the input parameters for the report view, all of the value assignment instances with the assigned characteristics Material or Customer from steps 1 and 2 are rejected. In this case, the eSDS features only those value assignments where both characteristics are assigned a value.

If the characteristic Output Control = No Data is specified, the following output rules also apply to the customer view (with customer and material details):

  1. The system selects all value assignment instances in which only the Material characteristic has been assigned a value. The material number specified here must match the material number in the input parameter for the report view. These value assignment instances are output on the eSDS.

  2. The system selects all value assignment instances in which only the Customer characteristic has been assigned a value. The customer number specified here must match the customer number in the input parameter for the report view. These value assignment instances are output on the eSDS in addition to the value assignment instances with the valuated Material characteristic from step 1.

  3. If both the Material and Customer characteristics are assigned a value in a value assignment instance and if the information matches the input parameters for the report view, all of the value assignment instances with the assigned characteristics Material or Customer from steps 1 and 2 are rejected. In this case, the eSDS features only those value assignments where both characteristics are assigned a value. In addition, all of the value assignment instances with the characteristic Standard Usage = Yes are output on the eSDS if they were not rejected in step 3.

Material-dependentreport view: An eSDS attachment is to be created for a specific material.Choose theMaterial-Dependent:option when generating final reports

You have entered a material number in the Material field.

  1. The system first selects all value assignment instances with the characteristic Standard Usage = Yes, irrespective of the specified material number.

  2. The system then selects the value assignment instances where the Material characteristic has been assigned a value. The material number specified here must match the material number in the input parameter for the report view.

  3. If the value assignment instances read in step 2 also contain the

    1. characteristic Output Control = Replaces Standard Usage , the data for the value assignment instances with the characteristic Standard Usage = Yes from step 1 is rejected . Only material-specific data is included in the eSDS.

    2. characteristic Output Control = No Data , the eSDS contains the data for these value assignment instances in addition to all value assignment instances with the characteristic Standard Usage = Yes from step 1.

eSDS (All Data)report view:An eSDS attachment is to be created with all the value assignment instances of the value assignment typeUsage and Exposure Scenario.

  1. Choose the eSDS (All Files) option when you generate the final reports.

  2. The system selects all the value assignment instances of the value assignment type Use and Exposure Scenario . All of the value assignment instances are output on the eSDS, irrespective of the specified material number and/or customer number.

Main Part (No Attachment)report view:An eSDS is to be created without an attachment. The value assignment instances of the value assignment type Usage and Exposure Scenario are not output.

  1. Choose the Main Part (No Attachment) option when you generate the final reports.

  2. The system selects none of the value assignment instances of the value assignment type Use and Exposure Scenario . An eSDS is output without an attachment.

Standard Usagereport view: An eSDS attachment is to be created that contains exclusively value assignment instances with the characteristicStandard Usage = Yes.

  1. Choose the Standard Usage option when generating the final reports.

  2. The system selects all value assignment instances with the characteristic Standard Usage = Yes, irrespective of the specified material number and/or customer number. Only value assignment instances where the Standard Usage characteristic is assigned Yes are output on the eSDS.

Own Usagereport view: An eSDS attachment is to be created that contains exclusively value assignment instances with the characteristicOwn Usage = Yes.

  1. Choose the Own Usage option when generating the final reports.

  2. The system selects all value assignment instances with the characteristic Own Usage = Yes, irrespective of the specified material number and/or customer number. Only value assignment instances where the Own Usage characteristic is assigned Yes are output on the eSDS.